Annual General Meeting
Shareholders exercise their power to decide on corporate matters at General Meetings of Shareholders. The Annual General Meeting shall be held annually within six months from the end of the financial year. Extraordinary General Meetings of Shareholders in respect of specific matters must be held when considered necessary by the Board of Directors, or when requested in writing by the auditor of the company or by shareholders holding at least 10 percent of all the shares of the company.
The Annual General Meeting shall decide, among others, upon the following:
- approval of the financial statements and auditor’s report
- distribution of dividend
- elections of members of the Board of Directors and the auditor and their remuneration
- discharge of the Board of Directors and of the CEO from liability.
A shareholder may attend and vote at a General Meeting of Shareholders in person or through an authorised representative. Each share in the company entitles its holder to one vote at a General Meeting of Shareholders.
In order to have the right to attend and vote at a General Meeting of Shareholders, a shareholder must be registered, in accordance with the Act on the Book-entry System and Clearing Operations, in the shareholders’ register kept by Euroclear Finland no later than eight business days prior to the relevant General Meeting of Shareholders (the record date of the General Meeting of Shareholders).
According to the Finnish Limited Liability Companies Act and the company’s Articles of Association, the notice convening a General Meeting of Shareholders shall be delivered to the shareholders no more than three months and no less than three weeks before the meeting, however, at least nine days before the record date of the General Meeting of Shareholders.
The notice shall be delivered to the shareholders with a notification published in the company’s website or on at least one national newspaper chosen by the Board of Directors. To be entitled to attend the General Meeting of Shareholders, the shareholder shall notify his/her attendance to the company at the latest by the date mentioned in the notice convening the meeting, which date may be no more than ten days before the General Meeting of Shareholders.